Hi Mark
How do we start a new financial year with zeros but using the same chart of account?
Eg currently we have a ABCYe31Dec2012.slr rather than roll over the figures we wish to start a brand new file eg ABCYe31Dec2013.slr with the same chart of account that we have totally modified.

Thks
KN

Hi Kieranz,

Solar Accounts is designed to keep all your data from all financial years in the one file. I recommend you rename the file to remove 'Ye31Dec2013'. Once you have entered all your transactions for the 2013 financial year (ie. a few weeks into the new year) click menu Setup > Financial Year > Start a new financial year. This will create an end-of-year transaction that resets the balance of the income and expense accounts to zero. All other balances carry on as before.

Regards,

Hi Mark
To elobrate a bit more what we are doing is having a seperate data file for each financial year - this is because the clients are way behind in the preparation of their financial statements. So each financial year is seperate, but we need to have the same chart of accounts (COA). Hope that explains. Is there a way whereby we can export the modified COA and create a new file based on our modified COA. In some accounting packages you create a new blank file with the current structure or COA.
Thks
Rgds
KN

Hi Keiranz,

You can copy the chart of account from the old file to a new one as follows:
1. Open the old file and click menu File > Export To > Comma Separated CSV File
2. Tick only 'Accounts', click Export and save the CSV file
3. Open the new file and click menu File > Import From > Comma Separated CSV File
4. Click 'Browse', select the CSV file, and click Import
5. Check that there are no errors for any row.

Having said that, I still cannot see why you want to use separate files for each financial year. In Solar Accounts you can still enter transactions for 2012 and produce a Profit and Loss report even if the transactions for 2011 are incomplete.

Regards,