How to Record an Invoice Payment

To record an invoice payment from a customer, click File > New > Money Received. The Money Received window will appear:

Invoice Payment

Note: The Type will default to 'Invoice Payment' only if the customer has an outstanding invoice.

Enter the details into the following fields:

  • Received From: Enter the customer name. If the customer has no oustanding invoices the payment Type will default to 'General Payment' – see How to Record a Cash Sale.

  • Date: The date you received the payment.

  • Amount Received: The amount of money you received from your customer.

  • Deposit Into Account: By default, payments are deposited into the 'Money to be Banked' account. (This account represents cash and cheques you have received but not yet paid into your bank account). If you receive a payment directly into your bank account, change the Deposit Into Account field to 'Cheque Account'.

  • ID: A unique number for this payment.

  • Journal Memo: A description of this transaction for your records.

  • Type: This is the type of payment. If the customer has outstanding invoices this will default to 'Invoice Payment'.

  • Apply to Invoice: Tick the invoice to apply the payment to.

  • Total Amount Applied: This is the total of the 'This Payment' column and must match the 'Amount Received' field.

  • Show paid invoices: Tick this box if you wish to apply the payment to a paid invoice. Note that this will result in the invoice being overpaid.

Click 'OK' to save the invoice payment. The new transaction will appear in the Transactions list (menu Window > Transactions).